SwipedOn Desks works best when using interactive maps. This allows users to view their floorplans and click on the map to make desk bookings.
Every desk must be linked to a specific area on the map. This means that when a desk is booked it can be marked as red (unavailable) on the map. The following steps detail how interactive maps are configured.
Interactive maps used for making a desk booking
Important: Setting up interactive maps requires access to codes provided by HERE. This is only accessible by SwipedOn Desks support team who will need to configure maps for all clients.
1. Digitise Maps
Once we have received your floor plans we will send them to be digitised. Usually clients provide a PDF, or CAD drawing but it can be any type of image, so long as it shows all the required information.
Please ensure maps include the following:
Separate files for each floor.
Clearly defined walls/edge. If the image has unwanted lines drawn on the map, these may get included in the end version.
Desk names/numbers so that we can link each desk on the map to a desk in SwipedOn Desks.
The lead time is around two weeks to fully digitise and publish the map. You will be given an estimated completion date once the maps have been received.
2. Add Community ID to Location
Each map is for a specific building location and has a specific code for "Geo Community ID" and "Geo Drawing ID". These must be entered into SwipedOn Desks against the Location.
3. Add Level ID to Level
Each digital map is for a specific level of the building and has a code for "Level ID". These must be entered into SwipedOn Desks against each Level.
4. Add Geometry ID to a Desk
Our digital maps have a code called "Geometry ID". These must be entered into SwipedOn Desks against each desk and room - this is what connects each space to a specific point on the map to display spaces as available or booked.
Adding Geometry ID to a desk